18.x [2026-11-01]

18.0.0 [2026-11-01]

Memberships and merchandise

Simplified membership purchases, with each membership now having its own product page.
Made membership options easier to find, so members can see what's available and what's included before purchasing.
Product pages can include descriptions, instructions and terms, and can be shared using a direct link.
Products can be listed publicly or kept hidden and shared only by direct link.
Choose who can purchase each product, such as new, renewing or expired members.
Sell merchandise alongside memberships, with options for size, colour, stock levels, postage and collection.
Apply discounts automatically or through a discount code, for products and bookings.
Automatically update member accounts after a purchase, such as extending membership, adding credit or assigning tags. More options are planned.

Notifications engine

Added support for in-app notifications.
Notifications now appear directly in Bilby, with links to take you to the relevant action.
Notifications appear instantly while you're using Bilby.
Choose to receive notifications in Bilby, by email, or both.

Orders

Added an Orders section where Receipt Officers can review and complete orders that need attention.
Products can be marked as requiring fulfilment, making it easier to identify orders that still need action.
Receipt Officers are notified when a new order is placed.

Report bookmarks

Super Admins can save filtered reports as bookmarks under Configuration → Reports by pasting the report URL. Bookmarks retain filters, sorting, columns and page size.
Bookmarks can be shared with all officers who can access the report or restricted to a specific user.
Use dynamic dates to keep bookmarks up to date, including today, the start or end of a week, month or year, and offsets such as today+7. Weeks start on Monday, using the site's timezone.
Drag bookmarks to set the order in which officers see them. Each report supports up to 100 bookmarks.

Activity booking reminders

Added email reminders for activity bookings.
When a booking is made sufficiently in advance, reminders are sent one week and one day before the activity.
Reminder notifications are adjusted based on user behaviour.
Users can switch off reminders through their account's notification subscription settings.

Discounts for memberships, merchandise and bookings

Added discount options for targeted or limited offers.
Discounts can be restricted to specific groups, such as members purchasing memberships, merchandise or activity bookings.
Discounts can be applied when purchasing membership products or booking activity places.

Improved payment emails with clearer pricing breakdowns and discount details.
Improved system receipts with links to related orders, users and internal cart data.
Updated membership renewal reminders to support one-month membership cycles, with reminders 28 days and 7 days before expiry.
Improved the media upload experience and added quick controls to update, order and remove images.

Fixed an issue where credits for paid bookings were applied to the booking owner instead of the original purchaser.
Fixed an issue where checkboxes in metadata forms did not display their descriptions correctly.
Fixed a rare issue where adding an unverified participant to a booking would cause an error.